- We will work closely with the Fulton County Department of Health to determine the need for activation of our plan. The following procedures will be followed by administrators, principals, and school nurses for reporting communicable disease, including Coronavirus, Influenza, etc., and communicating with the Health Department. In the event that a public health emergency is called, Mayfield Central School District will report suspected and confirmed cases of the communicable disease on the monthly school’s Communicable Disease Report, (DMS-485.7/93; HE-112.4/81) and submit to the Fulton County Department of Health
- The Fulton County Department of Health will monitor county-wide cases of communicable disease and inform school districts as to appropriate actions.
- The District Safety Coordinator will help coordinate our Pandemic planning and response effort. This person will work closely with the District-Wide School Safety Team that has responsibility for reviewing and approving all recommendations and incorporating them into the District-Wide School Safety Plan. The school district Medical Director and nurses will be vital members of the Safety Team. Because of the potential importance of technology in the response effort (communication and notification), the school district technology director will also be an important Team member. All school district administrators, Business Official, Facility Director, Food Service Director and Transportation Coordinators. Other non-traditional individuals may also be required to be part of the Team.
- The District-Wide School Safety Team will review and assess any obstacles to implementation of the Plan. The CDC School District Pandemic Influenza Planning Checklist was reviewed for this determination and has considered issues related to Planning and Coordination; Continuity of Student Learning; Core Operations; Infection Control Policies and Procedures; and Communication.
- The school district will emphasize hand-washing and cough/sneezing etiquette through educational campaigns including the CDC Germ Stopper Materials; Cover Your Cough Materials; It’s a SNAP Toolkit; and the NSF Scrub Clean; which can all be accessed at http://www.cdc.gov/flu/school/.
- We will educate and provide information to parents, staff, and students about our Pandemic Plan and about how to make an informed decision to stay home when ill. We will utilize our website, postings and direct mailings for this purpose.
Essential Positions/ Titles
- Superintendent- One day (8 hour shift) not in conjunction with other central administrative staff. This essential position will perform human resources and risk management functions.
- School Business Manager- One day (8 hour shift), bi-weekly for payroll purposes and as needed during normal day hours. Business Manager could perform most duties at home.
- Custodial Workers- Security and overall upkeep of the building. One single rotated person would be assigned to a building.
- Food Service Director-one eight hour shift to provide meals to families daily that are in need.
- Bus Driver- One eight hour shift on an as needed basis to procure supplies.
Instructional Program Oversight
- Administrators- On an as needed basis, administrator may need to enter the building to maintain the integrity and development of the instructional program
- Coordinator- Provide support to main computer hardware on an as needed basis.
Protocols allowing non-essential employees to telecommute
- All student and staff are assigned a Chromebook. This will allow all parties to effectively communicate and learn as needed. Technology Coordinator can supply technical support as needed.
Staggering shifts to reduce risk and overcrowding
- Depending on the exact nature of the communicable disease and its impact, Mayfield Central School District is prepared to enact numerous strategies to maintain social distancing requirements in order to minimize building occupancy. The school district will utilize these base strategies and expand upon them as necessary in order to address any public health emergency:
- Building occupancy will be minimized to 50% occupancy.
- Essential workers will be staggered to minimize cross contamination.
- Visitors to the building will be limited to other essential workers.
- Employee travel will be limited to one building only with the exception of necessary related service providers.
- Four-day work week will be initiated for proper disinfecting of the building
- The district will procure a one-month supply of face coverings and PPE required for essential work tasks. Disposable PPE will be provided in quantities of at least two pieces per work day.
Cleaners/Custodians (based on disinfectants used)
Cloth Face Coverings*
All faculty, staff and students
- Cloth face coverings are not considered PPE, but allows for adequate protection to the wearer and is recommended by the local Department of Health.
- PPE and face coverings will be stored in the district office. These supplies will be monitored to ensure integrity and adequate supply remains viable.
- Continuity of operations and business office functions:
- Overall operations will be conducted via CISCO phone systems. All staff have access to the following. Communication via these systems will be deemed on a case by case basis. Cell phones would be utilized as applicable. Emails and Blackboard connect automated phone notification systems will be utilized as it is applicable.
- As noted previously, the Business Office will be open on an as needed basis, bi-weekly, to run payroll. All other functions can be conducted remotely. This office will monitor utilization of supplies equipment and contracts.
- Maintenance of facilities will be conducted by custodians on a rotational basis to minimize cross contamination. When school is conducted remotely, custodians will still be utilized for disinfecting purposes as well as monitoring and upkeep of the HVAC system. If school is to remain open during a pandemic, the school population will be split, with half attending on Monday and Tuesday, with a full disinfecting day occurring on Wednesday and then the other group will attend on Thursday and Friday, with full disinfecting occurring on Friday night or thereafter.
- Human Resources- All human resource applications can be conducted remotely by the Superintendent of schools, his or her secretary, building administration and his or her own secretary. All decisions, as they related to building or district closing, will be made by the Superintendent or Acting Superintendent. Work with bargaining units to develop the plan for emergency use of personnel in non-traditional functions and changes in the normal work-day.
- Continuity of Instruction- In the event that significant absences or school closures are needed. MCSD will implement the fully remote model as a learning model. All students and teachers will utilize their own one to one device to implement this learning model.
- The District-Wide School Safety Team will meet to determine the need for activation of a pandemic response based on internal monitoring and correspondence with the local health department and other experts.
- The Incident Command Structure at both the District and Building level will be informed that the response effort has been enacted. These individuals will meet to discuss the plan’s activation and review responsibilities and communication procedures.
- Communications will work closely with the Informational Technology Department to re-test all communication systems to ensure proper function. The District-wide School Safety Team and Building-Level Emergency Response Teams will assist in this effort.
- An alert will be sent to the school community upon activation of this plan. The communication will be based on the latest information from federal, state and local health authorities.
- If the decision is made to close a school building, the district will notify the NYS Education Department and District Superintendent.
- Mayfield Central School District Safety Coordinator was created to continually comply with aspects of the district’s reopening plan and any changes or phased-in reopening activities that are necessary to return to normal or “new normal” levels. This coordinator would be responsible for the coordination of any pandemic, unless otherwise directed by the Superintendent of Schools. The coordinator shall be the main contact upon the identification of positive communicable disease cases and are responsible for subsequent communication. Coordinator shall be responsible for answering questions from students, faculty, staff, and parents or legal guardians of students regarding the public health emergency and plans implemented by the school. Necessary decisions for quarantining will be based on DOH and CDC recommendations that are in place at this time.
- Staff Absenteeism
- All staff will utilize AESOP for placing absences due to illness.
- New York State Contact Tracing
- If a student or staff member tests positive for Coronavirus, the New York State Contact Tracing Program will be implemented. As such, it is important for everyone to understand how contact tracing works. The school district will assist with contact tracing by keeping accurate attendance records of students, staff and visitors. The information below is provided by the New York State Contact Tracing Program:
- New York State has partnered with Bloomberg Philanthropies, Johns Hopkins Bloomberg School of Public Health and Vital Strategies to create the NYS Contact Tracing Program, a nation-leading initiative to help slow the spread of COVID-19 and make it safer to begin to return to normal again.
- Contact Tracers work with people who have tested positive for COVID-19 to identify people they have had contact with and let them know they may have been exposed to the disease.
- If you get a call from “NYS Contact Tracing” (518-387-9993), PLEASE answer the phone. Answering the phone will keep your loved ones and community safe.
- A contact tracer will:
- NEVER ask for your Social Security number
- NEVER ask for any private financial information
- NEVER ask for credit card information
- NEVER send you a link without proper authentication procedures
- If you test positive, a Pandemic Contact Tracer will connect you with the support and resources you may need through quarantine, such as help getting groceries or household supplies, child-care, medical care or supplies. The Tracer will work with you to identify and reach out via phone and text to anyone you’ve been in contact with while you were infectious to trace and contain the spread of the virus.
- People who have come in close contact with someone who is positive are asked to stay home and limit their contact with others. By staying home during this time, IF you become sick yourself, you have not infected many others along the way. This is how we stop the spread!
- Testing, medical and quarantine support for yourself and your loved ones will be arranged. We will not release your name to anyone. Your information is strictly confidential and will be treated as a private medical record. This nation-leading program will place emphasis on areas with the highest rates of infection and on regions ready to open. The program will operate through the next flu season. It will be implemented in coordination with New Jersey and Connecticut.
- Facilities: Cleaning and Sanitizing
- See Appendix A
- Documenting Precise Hours/Work Location
- Travel and migration of MCSD Staff will be limited during any pandemic to limit cross contamination.
- Emergency housing for Essential Employees
- Emergency housing for essential workers is not considered to be generally required for school employees as opposed to healthcare workers and other critical care employees. If deemed necessary, school districts will work closely with the Office of Emergency Management to determine housing options.
- Re-establishing the normal school curriculum is essential to the recovery process and should occur as soon as possible. We will work toward a smooth transition from the existing learning methods to our normal process. We will use all described communication methods and our PIO to keep the school community aware of the transition process.
- We will work closely with the New York State Education Department to revise or amend the school calendar as deemed appropriate.
- We will evaluate all building operations for normal function and re-implement appropriate maintenance and cleaning procedures.
- Each Building-Level Post-incident Response Team will assess the emotional impact of the crisis on students and staff and make recommendations for appropriate intervention.
- The District-Wide School Safety Team and Building-Level Emergency Response Teams will meet to de-brief and determine lessons learned. Information from the PIO, Business Office, Human Resources, Facility Director, and Curriculum Supervisor will be vital to this effort. The District-Wide School Safety Plan and Building-Level Emergency Response Plans will be revised to reflect this.
- Curriculum activities that may address the crisis will be developed and implemented.
APPENDIX A: Cleaning and Disinfection
Mayfield Central School District will have a written protocol to clean and disinfect the schools following CDC guidelines. The District will adhere to the same safety precautions as were previously adhered to prior to the COVID-19 pandemic.
The District has instituted the following cleaning and disinfecting procedures for buildings:
Mayfield Junior- Senior High and Elementary School Sanitation Plan
All custodial staff will be trained on CDC guidelines and Personal Protective Equipment for the cleaning of school facilities.
- For this plan, the clarification of cleaning and disinfecting will be defined. The CDC points out that “cleaning does not kill germs, but by removing them, it lowers their numbers and the risk of spreading infection. If a surface may have gotten the virus on it from a person with or suspected to have COVID-19, the surface should be cleaned and disinfected. Disinfecting kills germs on surfaces.”
- The Environmental Protection Agency (EPA) offers a list of products that are effective against another human coronavirus similar to COVID-19 or viruses that are harder to kill.
- The effectiveness of a disinfectant is highly dependent on the custodial team following the label directions. One cannot just spray a surface then wipe it down immediately. Many of these products require contact time of one to ten minutes to be effective.
One example for the aforementioned statement, Clorox Clean-Up Cleaner + Bleach requires one minute of contact time, while Clorox Disinfecting Spray needs ten minutes of contact time to work correctly, and the contact time on Lysol Brand All Purpose Cleaner is two minutes.
A checklist will be attached and must be completed daily for individual areas indicating that the tasks have been completed. Date, time and sign off will be required.
Building ventilation will be operating per regulations and rest rooms will be cleaned/disinfected twice daily. Elementary playground will be cleaned twice weekly.
List of areas and items that need to be cleaned:
- Playground equipment (routine cleaning only – the CDC currently recommends against disinfecting these surfaces.)
- Climbing structures
- Benches and chairs
- Doorbells, buzzers, and intercom buttons
- Door handles
Throughout the school:
- Light switches and switch plates
- HVAC vents
- HVAC filters, if applicable, otherwise replace them regularly, and switch to filters with a higher MERV rating if possible. (Higher MERV ratings equate to more particle filtration.)
In the halls:
- Door handles
- Water fountains
- Elevator buttons
In the classroom and offices:
- Desktops and in-desk storage
- Classroom books
- Class equipment (microscopes, globes, pencil sharpeners, etc.)
- Administrative equipment (copier buttons, fax machines, etc.)
- Storage spaces (cubes, coat racks, etc.)
- Door, closet, and cupboard handles
- Keyboards (These are difficult to clean. Ideally, use a keyboard cover that is easy to remove and disinfect.)
- Waste and recycling bins
- Public Address systems
- Shared binders (late sign in, sign out, etc.)
- Napkin dispensers
- Vending machine buttons
- Microwave handles and buttons
- Refrigerator and freezer door handles
- Waste and recycling bins
- Doorknobs and handles
- Faucet handles
- Paper towel dispenser handles
- Hand dryer buttons
- Soap dispenser buttons
- Toilet paper dispensers
- Sanitary napkin dispensers
- Toilet flush handles
- Toilet doors, door handles, and locks
- Locker rooms
- Locker handles
- Door handles
- Wrestling mats
- Shared sports equipment (balls, shot puts, etc.)
- Pool equipment (flotation devices)
Auditoriums and Gyms:
- Scoreboard buttons
- PA equipment